How to create 508 compliant adobe pdf documents dau. Section 508 is a part of the rehabilitation act of 1973, which requires that electronic information technology, procured, maintained or used by the federal government be accessible to people with disabilities. Therefore, federal agencies are required to duplicate any videos they post on youtube elsewhere or incorporate youtube videos within section 508 compliant. It could be online corporate training, vocational training, matriculating and nonmatriculating studies, and so much moreand it should be accessible by everyone, even those with disabilities. There is a scanner by hisoftware called compliance sheriff, that might work, but it may break due to how big your site is. It is written for a nontechnical audience and is intended to provide a highlevel overview and roadmap, rather than an indepth technical dissertation. For a video to be accessible to a viewer, the person watching it must be able to understand what is happening in both the visual and audio portions of the video. Making files accessible the checklists are the official hhs accessibility checklists. All electronic communication and documentation created by cms employees and contractors must be 508 compliant. It is not a legal guide to 508, nor is it a programmers reference manual. This course is designed to become familiar with, and come into compliance with, the federal governments ada section 508 accessibility regulations. The section 508 standards are part of the federal acquisition regulation far and address access for people with physical, sensory, or cognitive disabilities.
The basics of section 508 pdf compliance section 508. It covers both adobe indesign and adobe acrobat features to help meet those requirements. Follow these steps to use adobe acrobat to create accessible pdfs, check the. Oct 10, 2017 easy instructions how to make your word 2016 files ready for section 508 compliant pdf output. If the current document isnt prepopulated select it, and then select microsoft word. Please be aware that pdf files included in the course must meet section 508 guidelines as well. Pdf tags provide the structured, textual representation of the pdf content that is accessed by screen readers, for the purpose of reading a document outloud. Oct 14, 2014 delivering section 508 compliant webinars made easy 1. Training materials are not required to be section 508. By that i mean, it should be able to read all the functions performed by the player. Scanned pages all or part of a pdf may be compiled from scanned pages. It is important to make your content available to everyone and we must pay. How to make an accessible document in microsoft word how to author and test microsoft powerpoint presentations for accessibility. Nasa best practices for section 508, electronic documents section 508 of the rehabilitation act requires that all electronic and information technology eit be accessible to individuals with disabilities including the category of electronic documents or electronic content.
May 30, 2014 to have complaint videos on your website, one has to make sure that the video player used is 508 compliant. Scanned images of text are unable to be accurately interpreted by screen readers and have to be made compliant manually. How to test and remediate pdfs for accessibility using adobe acrobat dcthe accessible electronic document community of practice aed cop created this series of videos to explain and demonstrate the minimum steps needed to ensure your pdf is section 508 conformant. When you see a scanned page, you are actually looking at a picture of the original page. Click here to visit our frequently asked questions about html5. To help ensure that 508 compliant pdfs are disseminated, this test process has been created to evaluate documents against all applicable 1194. Pdf allow the publisher to ensure that a document looks the same online as it does in print form.
If the adobe acrobat window says, the checker found no problems in this document, the pdf is now 508 compliant. Section 508 of the rehabilitation act of 1973 29 u. It looks for common elements that need further action, such as scanned text, form fields, tables, and images. What does section 508 compliance mean for your elearning course. Mar 22, 2018 section 508 compliant pdf checklist the following checklist is from the united states department of health and human services hhs. In cases where the current libraries are not completely 508 compliant, techsmith is working closely with. Section 508 has two requirements related to tables. Note, much of this guidance predates the revised 508 standards. This document discusses how techsmith has addressed and is continuing to address section 508 compliance within its software applications. To let reading software able to detect those functions properly marked as well. Another major provision of section 508 is to ensure accessibility of data contained in tables.
How to make pdfs 508 compliant a portable document format pdf is a file format created by adobe to create standard consistency when a. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Learn more about 508 or visit the resources section. Accessible pdf files are referred to as tagged pdfs, even though there is more to an accessible pdf than tags. General services administration gsa office of governmentwide policy ogp is tasked under this law to provide technical assistance to help.
You can create pdfs to meet common accessibility standards, such as web content accessibility guidelines wcag 2. You may or may not have heard of section 508, but its core. Open the pdf youd like to make accessible with acrobat pro dc. Learn more about these elements, and other suggestions, below.
About the section 508 standards united states access board. Section 508 training video for electronic documents on making word documents accessible for conversion to pdf. Access board published a final rule updating accessibility requirements for information and communication technology ict covered by section 508 of the rehabilitation act and section 255 of the communications act. Creating section 508 compliant help doctohelp nethelp 2. Welcome to the w3cs section 508 and uaag requirements. Screen readers cannot infer meaning from just a picture, so these pages must be accompanied by text. Section 508 basic training pdf 11 document properties 1. Heres a breakdown of how to add supplementary media to fulfill the requirements of 508 video compliance and make your videos accessible to everyone.
A complete checklist for section 508 compliant pdfs. In order to alleviate this problem, the section 508 rule requires that when repetitive navigational links are used, there must be a mechanism for users to skip repetitive navigational links. The checklist below, a series of tables, is based on the content of the pdf. Jan 29, 2015 accessible pdf files are referred to as tagged pdfs, even though there is more to an accessible pdf than tags.
Handbook as508a section 508 technical reference guide. Delivering section 508 compliant webinars meeting the challenge head on presented by. The federal rehabilitation act requires all websites and other information technology procured by the federal government to be accessible to people with physical, sensory, or cognitive disabilities. Since june 2001, section 508 has required that all content created using federal money be 508 compliant. This section provides references and guidance toward accomplishing that goal. Adobe has a builtin accessibility checker, which is located under the tools section. The checklist from section a forward is based on the wcag 2. Pdfs are unique in their crossplatform usability, and if they are constructed and tagged correctly they will look the same on different systems without having to install. The step by step guide to section 508 compliant pdfs is for the writers, editors, illustrators, managers, and content developers tasked with 508 compliance.
Section 508 applies to all file types, not just applications. Draft section 508 basic training pdf portable document format. A beginners guide to section 508 and accessibility compliance. Guide to the section 508 standards subpart a general. For example, hhs has a comprehensive checklist for their contracted documents, but passing an item on the hhs checklist doesnt mean that the document is not compliant i. They contain technical criteria specific to various types of technologies and performancebased requirements which focus on functional capabilities of covered products. Guide to the section 508 standards united states access board. Usaid implementation of section 508 of the rehabilitation. Images should be tagged via html or captioned in text beneath the image. Does the order of the pdf tags match that of the order that the content should be read in. Guide to the section 508 standards united states access.
An important point is that youtube itself is not 508 compliant at this time. Making pdfs accessible section 508 compliant beacon blog. Usaid implementation of section 508 of the rehabilitation act. How to make your word 2016 files ready for section 508. Industry best practices encourage even those not receiving federal funds or affiliated with a federal agency to ensure their online training is 508 compliant. It prompts to address accessibility issues, such as a missing document description or title. This document is not intended to be a certification of compliance. Resources for developers and document authors guidance on how to develop and author accessible electronic content. Make sure that adobe pdf is selected from the name dropdown menu and that all of the boxes are checked in the checking options section. Create and verify pdf accessibility, acrobat pro adobe support. Section 508 checklist for accessible pdf accessible. Whether speaking about print or online training materials or elearning, it is all part of the bigger picture.
Tips for making your website section 508 compliant blue. If you post a 508 compliant video there, it still wont be accessible to people with motor skills limitations. Pdf 508 accessibility checklist the united states social. Acrobat tools make it easy to create accessible pdfs and check the accessibility of existing pdfs. Documents distributed via email includes broadcast messages and any attachments. This covers the basics of genereating 508 compliant tables in pdf files. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Making multimedia section 508 compliant and accessible.
Draft section 508 basic training pdf portable document. Jun 26, 20 section 508 requirements that apply to media. This video will tell you how to create accessible pdf files. How to create accessible portable document format pdf documents that. The make accessible action walks you through the steps required to make a pdf accessible. Section 508 technical reference guide handbook as508a september 2004 transmittal letter a. We hear every now and then that having your content 508 compliant is important, but what is 508 compliance. Need to know if your existing documents are section 508 compliant.
Nasa best practices for section 508, electronic documents. Delivering section 508 compliant webinars made easy 1. Gain practical techniques for creating and updating accessible websites. Section 508 compliant pdf checklist the following checklist is from the united states department of health and human services hhs. Creating accessible videos can be easy if you select the right tools. Fixing pdf tables for 508 compliance manual tagging youtube. Access board published a final rule updating accessibility requirements for information and communication technology ict covered by section 508 of the rehabilitation act and section 255 of the communications act the u. Please view these video tutorials on creating 508 compliant documents. The section 508 update submitted by admin on fri, 11102017 08. Feb 09, 2010 join duff johnson as he discusses how to make pdf files comply with section 508. Access board published a final rule updating accessibility requirements for information and communication technology ict covered by section 508 of the rehabilitation act of 1973.
Your browser does not currently recognize any of the video formats available. Easy instructions how to make your word 2016 files ready for section 508compliant pdf output. Making a pdf accessible with acrobat pro dc youtube. Join duff johnson as he discusses how to make pdf files comply with section 508. Sep 09, 20 clients have some latitude in the manner in which they choose to develop pdf documents to conform to the section 508 requirements. Section 508 of the rehabilitation act of 1973, as amended the act requires that individuals with disabilities, who are federal employees or members of the public seeking information or services from a federal agency, be provided access to and use. Similar to images, tables are required to have descriptive identifiers to be section 508 compliant. A portion of the functionality of techsmith software products is derived from third party libraries.
Cms section 508 quick reference guide ms outlook 20 page 2 ms outlook 2010 section 508 quick reference guide 053120 element description graphics images graphic elements included in the body of the email must be accessible 508compliant. Government section 508 sets forth provisions that establish a minimum level of accessibility for the disabled to various classes of technology including. Therefore, federal agencies are required to duplicate any videos they post on youtube elsewhere or incorporate youtube. How to make pdf section 508 compliant agile web development. As we increase our reliance on electronic information systems to help us manage information and costs, improve service, and carry out our. Delivering section 508 compliant webinars made easy. Nov 12, 20 while section 508 compliance is currently only legally binding for united states federal agencies or other agencies that are federally funded, chances are its only a matter of time before your customers request you provide them with an accessible online experience and 508compliant electronic files like downloadable pdfs when they visit. The resources in this section were developed by federal agencies, and shared here for your convenience. My recommendation is to train people to make files compliant. To make the most accessible products, know what section 508 requirements apply to your media. Cms section 508 quick reference guide ms outlook 2010. I call on all americans to celebrate the vital contributions of individuals with disabilities as we work towards fulfilling the promise of. Learn how to make your documents 508 compliant in nexights stepbystep video tutorial.
Agi has been teaching section 508 accessibility courses for government agencies and private businesses for more than 10 years. This video will guide you in creating an accessible word file which will save you time, money and. This video will guide you in creating an accessible word. Section 508 training online with a live instructor. May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. If using an authoring tool, make sure the tool is capable of generating accessible pdf documents that conform to pdf ua some do not. One method of compliance is to have adobe acrobat recognize text within the document with ocr activated.
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